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Privacy Policy

1. Introduction

Regan-Brown Bookkeeping ("we," "us," or "our") is committed to protecting the privacy of our website visitors and clients. This Privacy Policy explains how we collect, use, and disclose personal information in compliance with the UK General Data Protection Regulation (GDPR) and other applicable data protection laws.  

2. Information We Collect

We may collect the following types of personal information:  

  • Contact information: Such as your name, email address, phone number, and business address.  

  • Financial information: Including bank account details, transaction history, and other financial data necessary for bookkeeping services.

  • Website usage data: Such as your IP address, browser type, operating system, referring website, pages visited, and date/time stamps.

  • Other information: Any other information you voluntarily provide to us, such as through contact forms or email correspondence.

3. How We Use Your Information

We use your personal information for the following purposes:

  • Providing bookkeeping services: To perform accounting tasks, manage financial records, prepare tax returns, and provide other related services.

  • Communicating with you: To respond to your inquiries, provide updates on your account, and send you relevant information.

  • Improving our website: To analyze website traffic, identify user trends, and enhance the user experience.

  • Legal compliance: To comply with applicable laws and regulations.

4. Legal Basis for Processing

We process your personal information based on the following legal grounds:

  • Contractual necessity: For the performance of a contract with you or to take steps at your request prior to entering into a contract.

  • Legitimate interests: For our legitimate business interests, such as improving our services and website.  

  • Legal obligations: To comply with our legal obligations, such as tax laws.

  • Consent: Where you have provided your consent for specific processing activities.

5. Data Sharing

We may share your personal information with the following third parties:

  • Service providers: Such as IT providers, cloud storage providers, and payment processors.

  • Government agencies: As required by law, such as for tax purposes.

  • Professional advisors: Such as lawyers and accountants.

We will only share your information with third parties who have appropriate data protection measures in place.

6. Data Security

We have implemented appropriate technical and organizational security measures to protect your personal information from unauthorized access, use, disclosure, alteration, or destruction.  

7. Data Retention

We will retain your personal information for as long as necessary to fulfil the purposes outlined in this Privacy Policy unless a longer retention period is required or permitted by law.  

8. Your Rights

You have the following rights regarding your personal information:  

  • Right of access: To request access to your personal information.

  • Right to rectification: To request correction of inaccurate or incomplete personal information.

  • Right to erasure: To request deletion of your personal information in certain circumstances.

  • Right to restriction of processing: To request limitation of processing of your personal information in certain circumstances.

  • Right to data portability: To receive your personal information in a structured, commonly used, and machine-readable format.

  • Right to object: To object to the processing of your personal information in certain circumstances.

You can exercise these rights by contacting us using the contact details provided below.

9. Cookies

Our website uses cookies to enhance your browsing experience. You can find more information about our use of cookies in our [Cookie Policy](link to your cookie policy).

10. Contact Us

If you have any questions or concerns about this Privacy Policy, please contact us at:

Regan-Brown Bookkeeping

[Your Address]

[Your Email Address]

[Your Phone Number]

11. Updates to this Privacy Policy

We may update this Privacy Policy from time to time. We will post any changes on our website and notify you as required by law.

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